• Log in to www.rcpi.ie
    • Navigate to ePortfolio
    • Click “Create a new event”
    • Choose “Audit or Quality Improvement”
  • Tip: It may be helpful to type up a one-page abstract of your project using the text box headings provided in the form, and then copy and paste the paragraphs into the online form.

    To record your project:

    • Open a new Audit or Quality Improvement Project form
    • Make sure you enter the start (date occurred on) and end dates of your project accurately.  
      • These dates must fall between 1 May and 30 April of the relevant Professional Competence Year.  
    • The description field is optional 
    • Select the Professional Competence Year that relates to your project
      • This allows you to add a project retrospectively if you wish 
      • Do not select more than one year, if you do this, the system will not be able to assign your project to your Annual Statement
    • Enter the title of your project
    • Select the type of project

  • Understand the text boxes

    • The text boxes allow up to 2,000 characters
    • Tables and images do not render well and are difficult to read, so you should avoid using them in your form
    • Do not provide any information that identifies patients or colleagues
    • Where you use acronyms, provide the full name after the first mention, for example: Royal College of Physicians of Ireland (RCPI)

  • Complete all of the text boxes

    Be sure to add information relevant to each of the text box headings e.g.

    • Aim(s) of the audit – e.g. what you hoped to achieve
    • Background – why you felt this project was needed
    • Standards
      1. if you used specific standards, name them here
      2.  If you wanted to use the project to develop standards, explain that here
    • Methodology – briefly describe the process you followed
    • Results – briefly describe your findings
    • Conclusions – briefly describe the conclusions you drew from your findings
    • Recommendations & Action Plan – briefly describe your recommendations and what you intend to do with the information you have gained
    • Re-audit – the most important part – you need to “Close the loop” by revisiting the topic after sufficient time has passed to identify whether or not the actions you planned were effective.  You only need to provide some information about when you plan to revisit the topic

  • Domains of Good Professional Practice

    • You only need to assign one Domain of Good Professional Practice.  
    • Choose the one that is reflected in your project.   
    • If you feel that more than one Domain has been reflected, you can use the Domain 2 and Domain 3 fields
    • Do not add more than one Domain per box as this will prevent the system from counting them on your Annual Statement

  • Avoid attaching documents

    There is an option to add documents to the Audit/Quality Improvement form which is standard to ePortfolio. We do not recommend adding documents to this form

    • Supporting evidence is not required for the Audit/Quality Improvement project
    • The information in the form should be sufficient to demonstrate that you completed a valid project
    • Document attachments with full details of your project may inadvertently include proprietary or confidential information that contravenes GDPR (General Data Protection Regulation)


See:

What you need to know about Audit/Quality Improvement

What are the 8 Domains of Good Professional Practice?

Is it necessary to attach evidence documents to your forms in ePortfolio?

What to do if your risr/ (Kaizen) form will not save