Table of Contents

How to amend lobby settings in Microsoft Teams..... 1 

Table of Contents....................................................... 1 

What is the Lobby?..................................................... 1 

I am a meeting organiser; how do I change the lobby settings for my meeting?................................ 1 

In Outlook:.................................................................................. 1 

How do I approve/admit participants waiting in the lobby?. 3 

 

What is the Lobby?

The Microsoft Teams ‘Lobby’ feature for conference meetings allows the organiser of a meeting to control both participant admittance and their role.  

Meeting organisers can control who ‘bypasses’ the lobby based on the participant type and these are:

  • People in my organisation (Recommended)
  • People in my organisation and trusted organisations
  • Everyone (This means everyone including anonymous guests)

 

I am a meeting organiser; how do I change the lobby settings for my meeting?

In Outlook:

  1. Create a new Appointment
  2. Select the Teams Meeting icon from the Ribbon (See Img.1)




        3.This will automatically populate your invite with the following links: Join Microsoft Teams Meeting, Learn more                 about Teams and Meeting Options. (See Img.2)


4.    Populate the necessary fields and before selecting Send, visit the meeting options link to amend the options for             Who can Bypass the Lobby behaviour and Who can present and then click Save (See Img.3):


5.    When you have sent the invite, you can re-open it from your Outlook Calendar at any point before the meeting                 commences to change the meeting options just by re-visiting the link.

 

PLEASE NOTE: Although the ‘Meeting Options’ link is presented to invitees, only the meeting organiser can change meeting options. Anyone other than the meeting organiser will see the following response:  

How do I approve/admit participants waiting in the lobby?  

If (as the meeting organiser) you have set your meeting to ONLY allow People in the organisation to bypass the lobby (i.e. make any external invitees wait for approval before being admitted) you will be prompted, when each participant joins (See Img.4), to select whether to View Lobby or Admit:

 

 

The prompt only appears temporarily and if you miss it, you can still view all participants including those that are waiting in the lobby to perform the same action.  


The toggle to show and hide participants is represented with an icon showing two people, on the left of the ‘end call’ or ‘hang up’ icon (See Img.5)


 Img 5